Privacy Policy

Effective Date: October 1, 2026

Gaines Mobile Notary & Professional Services, LLC ("Gaines Mobile Notary," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you provide when using our website and notary services.

This Privacy Policy explains how we collect, use, protect, and disclose information provided through our website, appointment requests, contact forms, and notary services.

Information We Collect

We may collect information that you voluntarily provide to us, including:

Your name
Telephone number
Email address
Appointment date, time, and location
Type of notary or signing service requested
Information needed to communicate with you regarding your appointment
Information you provide through our online forms
Other information necessary to provide the requested services

Please do not submit Social Security numbers, financial account numbers, passwords, or other highly sensitive information through our website contact or appointment forms unless specifically requested and necessary for a particular service.

How We Use Your Information

We may use the information we collect to:

Respond to inquiries and appointment requests
Schedule and confirm appointments
Provide mobile notary and professional signing services
Communicate with you regarding your appointment
Provide requested information about our services and pricing
Process payments, when applicable
Maintain appropriate business and service records
Comply with applicable laws and legal obligations
Protect our business, clients, and website from fraud or unauthorized activity

We collect and retain only information reasonably necessary for legitimate business purposes and applicable legal or recordkeeping requirements. The FTC recommends that businesses limit the personal information they collect and retain to what they actually need.

Notarial Records and Documents

Information contained in documents presented for notarization may be viewed by the notary as necessary to perform the requested notarial act.

Notarial records, identification information, journal entries, copies of documents, or other information may be retained when required by law, requested by a client, or reasonably necessary for business, legal, accounting, or recordkeeping purposes.

Notarization does not mean that Gaines Mobile Notary & Professional Services, LLC reviews, verifies, or approves the legal content of a document.

How We Share Your Information

We do not sell or rent your personal information.

We may disclose information when reasonably necessary to:

Provide the services you request
Process payments or transactions
Operate our website and online forms
Communicate with you
Comply with applicable laws, regulations, subpoenas, court orders, or other legal processes
Protect our rights, property, clients, or business
Prevent fraud, security threats, or other unlawful activity

We may use third-party service providers, such as website hosting, online form, scheduling, email, telephone, payment, or other technology providers. These providers may process information on our behalf in connection with the services they provide.